How to Make Your Corporate Travel Policy Employee-Friendly

How to Make Your Corporate Travel Policy Employee-Friendly

Traditional corporate travel policy is many things, but traveler friendly is not one of them. More and more companies are learning that in order to get the best out of your frequently traveling employees, you need to provide them with a lightweight policy that allows them to be comfortable and happy.

Here are 5 ways to make your corporate policy traveler-friendly:

1) Let travelers earn loyalty & credit card points

Instead of requiring your travelers to book with your corporate card, consider letting them use their own card and loyalty accounts. Business travelers are away from their families a lot of the time, so earned hotel and flight points that can be used towards a family vacation are a benefit. Younger business travelers are combining leisure travel to their business trips, and loyalty points allow them to take advantage of bleisure travel opportunities.

2) Build pricing guidelines using real market data

Don't use one budget or cap across the board for hotel travel policy settings.  What you pay for comfort for a hotel in Columbus, Ohio will not get you the same amount of comfort in San Francisco, California. If you’re dynamic and relevant, it will save you money. Show your employees you care about their comfort no matter what city they are traveling to.

3) Allow fair wiggle room & nonstop flights

Are flights that include layovers less expensive? Yes, sometimes.  Are they as convenient as nonstop flights? Absolutely not. With a greater focus on less friction vs. lowest price throughout an employee's travel experience there are generally improvements in productivity and the ability for a traveler to discover joy while traveling. Your travelers are representing your company on the road, encourage them to arrive feeling fresh, rested and ready to conquer the day.

4) Make the booking process easy & awesome

When it comes to travel, everyone has preferences. Having control over the booking experience will make your employees feel more invested in their trip. No one wants to be assigned a flight and hotel without having a say. And why use up another employee’s time booking travel when most travelers actually prefer booking themselves? Providing your employees with modern tools like a mobile app makes it easy and even enjoyable during the booking process.

5) Upgrade cabin class on flights over five hours

Some companies have travel policies that require their employees to book economy unless they are traveling overseas. But a flight across the US can be just as grueling.  By introducing a more flexible approach into cabin class choices you’ll drastically improve the travel experience. Imagine traveling from Boston to San Francisco with a lot of free time to work productively. In a quieter cabin, with more leg room, and a bigger seat, employees can maximize output. Extra care and comfort are not taken for granted but revered.

Wondering if it's time for your company to create a travel policy? It's not as hard as it seems! Read our free e-book to learn how to build the right policy for your team.

Download it here


About the Author: Emily Parker-Woodland
Emily was the Marketing Programs Manager at from 2015-20. She started at as a Wombat (our Travel Services team), and has a wide array of travel knowledge.